People & Facilities Administrator

Job Details:


Dovetail Games is proud to be an equal opportunities employer. We welcome applications from all,regardless to gender,sexual orientation, disability, physical appearance, body size, race, age, religion (or lack thereof) education background and game preferences as we seek to recruit the very best from a diverse talent pool. We are committed to promoting diversity, and all applicants will be considered on their merit, qualifications, competence, and talent regardless of any protected characteristics. At the individuals request all roles will be considered for part time, term time only and job shares.

At Dovetail Games we are passionate about empowering our people to build beautiful worlds, craft breath-taking games and do the best work of their career to deliver our vision: “By Enthusiasts, For Enthusiasts”.

Our studio is situated in a river-front building in the heart of the Historic Dockyard in Chatham, Kent, UK. We are growing fast, developing our games using cutting-edge technology and delivering these on multiple platforms: PC, PlayStation 4 and 5 and Xbox One and Series S/X

Reporting to the Talent Acquisition Manager, you will be responsible for coordinating and arranging key events, assisting with onboarding our people which drives engagement and motivation. You will ensure the smooth running of the office, maintain compliance and legal requirements, ensure the office is always well presented and stocked with what is required, with the aim of making our workplace a productive environment.

This role will be purely office based in our Chatham Studio, we will consider flexibility on this role.Responsibilities:

  • Managing reception and day to day facilities within the office.
  • Manage the supply of stationery, swag, office stock and pantry items.
  • Organising staff/visitor travel and accommodation, including hotel bookings & flights/trains.
  • Maintaining petty cash and team ordering.
  • Overseeing building & safety maintenance.
  • Ensure fire drills run smoothly.
  • Responsible for managing relevant contracts such as cleaning, security, maintenance (Zip taps, plants, furniture).
  • Oversee the budget for facilities including budget forecast, monthly tracking, purchasing and weekly credit card reconciliation.
  • Manage the Enquiries mailbox including responding to emails, forwarding onto relevant people and departments.
  • Support the organisation of in office events for example in person company meetings, workshops, training and events.
  • Manage the organisational CSR activities ensuring a clear process and involvement by our people to drive UK based volunteering opportunities within the communities.
  • Organise and support the running of the Exec Meet & Greets for new joiners.
  • Support the induction and onboarding process for new joiners including but not limited to new starter introduction slides and new joiner buddy system.
  • Coordinate the employee spotlight on initiative.
  • Manage the new starter & leaver process.
  • General administrative support to the People Team.

Person Specifications:

  • Previous reception/front of house experience.
  • Strong administration & organisational skills.
  • Experience working in an office environment.
  • Communicating to suppliers.
  • IT literate including all MS Office applications.
  • Strong time management.
  • Ability to prioritise workload.
  • Confident, with excellent people skills at all levels.
  • Ability to take initiative.
  • Reliable, flexible and friendly.
  • Cool under pressure.
  • Work well in a dynamic and rapidly changing environment.

About Dovetail Games:

  • You will have a direct and significant impact on the future of our games.
  • You’ll experience an environment where you will be challenged but supported.
  • We have an industry leading work-life balance.
  • Opportunity to work fully UK based remote.
  • VISA sponsorship available on qualifying roles.
  • Explorer policy, allowing you to roam up to 4 weeks of the year without using your leave.
  • Half Day Pay Day holiday – adding 6 days to allowance.
  • My Rewards benefits package including health cash plan, eyecare and GP Anytime.
  • Cycle to work and tech scheme.
  • Green Car benefits scheme provided by Tusker.
  • Gymflex membership.
  • Amazon Voucher on your birthday.
  • Branded merch and swag.
  • Access to funded fitness events and health checks.
  • Regular social and sporting activities, including charity fundraising.
Job Category: Others
Job Type: Full Time
Job Location: Chatham

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