• Full Time
• Lincolnshire, United Kingdom
• 25,147 – 27,596 £ / Year

United Lincolnshire Hospitals NHS Trust

Job Summary

This is a newly created, exciting new post to provide essential administration support to the Diagnostics Lead and Service Leads within the Diagnostics Clinical Business Unit. The post holder will play a pivotal role in producing reports and presentations in readiness for team, service, governance and cabinet meetings. Keeping up to date with new technology and reporting systems to ensure seamless data collection. Managing and coordinating diaries and arranging meetings.

Main duties of the job

To provide comprehensive, effective, and efficient and confidential administrative and personal secretarial support to the Diagnostic clinical lead. This comprehensive support will include administrative and personal secretarial duties, including management of incoming and electronic mail, where appropriate drafting and responding to such communications on behalf of the Clinical Lead Diagnostics whilst acting on one’s own initiative and without supervision within agreed parameters.

To facilitate and attend Diagnostics meetings/other business meetings of the over-arching Clinical Support Services Division and record and prepare minutes of those meetings. To ensure that attendees and, in particular, Clinical Lead Diagnostics is reminded of actions arising from those meetings together with any agreed timescales.

About us

Our Trust is situated in the beautiful county of Lincolnshire and is one of the biggest acute hospital trusts in England, serving a population of more than 700,000 people. We provide acute and specialist services to people in Lincolnshire and neighbouring counties. We have an annual income of £643 million (20/21) and we employ nearly 8,500 people.

Our Board have recently agreed a new vision statement – “Outstanding Care Personally Delivered” – stating their ambition for our Trust to be among the best.

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We also have a five year Integrated Improvement Plan setting out how we will achieve our strategic objectives, for patients, services, people and partners, the last recognising that our future success depends on our ability to ensure the Lincolnshire healthcare system is successful in achieving its ambition to help people live healthier lives and provide care closer to where people live.

Our latest CQC report increased our ratings for being effective and well-led from ‘Requires Improvement’ to ‘Good’. Our rating for caring remained as ‘Good’.

This is in recognition of the huge amount of work that our amazing staff have done to improve the quality of care for our patients in recent years.

We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated

Person Specification

Qualifications

Essential

• GCSE English grade C or above (or equivalent qualification)
• RSA III work processing or equivalent
• Ability to use a variety of Microsoft software packages including word, excel, powerpoint
• Recognised advanced Personal Secretarial qualification or ability to demonstrate knowledge and skills
• Proven secretarial skills, including word processing, audio and copy typing to a speed of 50 wpm

Desirable

• 5 GCSEs grade C or above (or equivalent qualifications)
• ECDL or equivalent
• Experience of using a PAS
• Ability to write shorthand to a minimum speed of 80 wpm

Previous Experience

Essential

• Experience of working at PA level for a Senior Manager
• Experience of servicing meetings, preparing agendas, attending meetings and taking and recording minutes

Desirable

• Previous NHS Experience

Knowledge, skills & aptitudes

Essential

• Proven secretarial skills, including word processing, audio and copy typing to a speed of 50 wpm
• Ability to use a variety of Microsoft software packages including Microsoft Word, PowerPoint, Excel spreadsheets, preferably to ECDL standard
• Ability to prioritise work effectively in order to meet deadlines
• Ability to work on own initiative
• Good communication skills (both written and verbal)
• Ability to understand context for discussions at senior management level and when required distil the key points into minutes and action plans

Desirable

• Computer literate to ECDL standards
• Competent typist

Specific Requirements

Essential

• Flexible, co-operative and adaptable approach to work
• Ability to maintain confidentiality
• Professional interpersonal skills
• Ability to work within a team environment

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Closing Date: 26 March 2024